Trello

Trello brings visual, intuitive project management to church teams without the complexity of traditional project management software. The kanban-style board interface makes task tracking immediately understandable - cards move from left to right across columns as work progresses from idea to completion. The visual nature of Trello suits how many ministry teams think about work. See all active projects at a glance. Identify bottlenecks when cards pile up in one column. Track who's responsible for what with member assignments. The satisfaction of moving a card to 'Done' provides tangible progress recognition. The free tier is genuinely generous for small teams. Create unlimited boards, cards, and members. The 10MB attachment limit and 10 board-per-workspace limit rarely constrain church use. Power-Ups (integrations) are limited to one per board on free, which is the main restriction teams encounter. Church teams adapt Trello to diverse workflows. Event planning boards track venue booking, promotion, volunteer recruitment, and setup tasks. Communications teams manage content calendars with cards for each piece of content. Building committees track capital campaign tasks. The flexibility accommodates whatever processes you create. Collaboration happens naturally on Trello. Comment on cards to discuss issues. Attach files, links, and images to keep resources with relevant tasks. Set due dates and get notifications when deadlines approach. The activity feed shows what's changed since you last checked. Mobile apps for iOS and Android let team members update cards from anywhere. A volunteer checking off their completed task updates everyone instantly. Notifications keep distributed teams synchronized without constant meetings. Integrations through Power-Ups connect Trello to other services. Calendar views display due dates. Google Drive attachments link directly from cards. Slack notifications alert channels about board activity. The one Power-Up limit on free restricts this, but one well-chosen integration often suffices.

Sign up at trello.com with your email or Google account. Create your first workspace for your church - this groups related boards together. Name it clearly so team members recognize it. Create your first board for a specific purpose - perhaps event planning or a ministry team's projects. Add lists representing stages of your workflow. A simple starting point: To Do, Doing, Done. You can add complexity later. Create cards for actual tasks. Each card represents a work item. Write clear card titles that describe what needs to happen. Add descriptions, checklists, due dates, and attachments to cards as needed. Invite team members to your board. They'll receive email invitations to join. Assign members to cards to clarify responsibility. Multiple people can be assigned to cards requiring collaboration. Establish team habits around Trello. Agree when cards get created (planning meetings? As needs arise?). Decide who moves cards between lists. Set expectations for updating cards and commenting on progress. Explore labels for categorization. Color-code cards by ministry, priority, or type. Labels help when boards become busy with many cards. Consider templates for recurring workflows. Duplicate boards for repeated events like weekly services or annual conferences. Save cards as templates for tasks that repeat with slight variations. The Trello Inspiration gallery shows how other organizations use boards. Browse for ideas relevant to church contexts, then adapt them to your needs.